Frequently Asked Questions
We have HIPAA Compliance in our operation. Why do we need HIPAAtrek?
Awesome! You are one step above the rest. We recently conducted a survey of 2,051 healthcare organizations and business associates and discovered that 87% had a compliance program in place. However, only 5% felt as if they were effectively managing their compliance. Most organizations are managing their compliance programs through the use of mere Word documents and Excel spreadsheets.
HIPAAtrek automates the compliance process, ensuring all policies are properly implemented and that your staff is routinely trained on these policies and procedures. Furthermore, you can readily access a risk assessment at any time to track how well you are implementing these policies. Additionally, you can effectively manage all your
Our platform will make managing your HIPAA compliance easier and more efficient.
How does HIPPAtrek integrate into our current system
It depends – we know everyone hates this answer, but it really does depend. Although we have not integrated with another software to date, we have architected our software with future integration in mind.
What risks are normal businesses experiencing and what does HIPAAtrek do to fill those risks?
In a recent survey we conducted, we discovered that only 13% of the 2,051 organizations surveyed feel confident in the manner in which they are managing HIPAA compliance. Some of the major confidence breakers were managing business associates and other vendors, implementing policies and procedures, and training staff on adopted policies and procedures.
HIPAAtrek actually addresses all three of these risks. We have a business associate module where all your vendors and associated contracts can be directly managed. We have developed a process management system inside our platform to address the implementation of adopted policies and procedures – we even retain a log of all the activity for 10 years! Training staff members is also addressed inside our platform; in fact, we train your staff on YOUR policies and procedures rather than a generic HIPAA 101.
HIPAAtrek offers more than just a piece of software to manage your HIPAA compliance. We become your guides through the entire compliance process. We are here to answer your HIPAA questions and offer guidance. We even offer consultative services to our clients.
Does HIPAAtrek have a risk framework?
Absolutely! All our templates were modeled after NIST SP-800 frameworks. We even have a module in our software that guides organizations through the NIST Risk Management Framework so that organizations of all sizes are able to adhere to the strictest of security and compliance practices.
How does HIPAAtrek secure its data?
As a compliance company, we take the security of data very seriously. HIPAAtrek is hosted at Armor, the largest HITRUST certified hosting environment in the country. HIPAAtrek also uses AES 256 bit and TLS 1.2 encryption.
Our disaster recovery and contingency plans are available upon request.
Is a risk analysis included in the HIPAAtrek platform?
As a matter of fact, it is! Our platform has an automated risk assessment included, which determines in real time how well your policies and procedures are implemented. A complete security risk analysis can be conducted in our system using the processes we have created in the platform following the NIST Risk Management Framework.
How often does HIPAAtrek update their policies and procedures?
We stay up to date on regulation changes and interpretations of regulations passed down from the Health and Human Services’ Office for Civil Rights (which oversees HIPAA). Every time there is an update or new interpretation, we review our existing templates to ensure that they meet that new requirement or interpretation.
We are also constantly adding new templates to help organizations manage their compliance programs appropriately. Currently we have over 70 policy templates in our platform that can easily be modified to fit your organization’s mission and culture.
Does HIPAAtrek only work for larger companies?
HIPAA was intentionally designed with the flexibility to meet unique circumstances present in organizations of all sizes – and so were we! We currently serve organizations as small as 5 employees up to organizations with several thousand employees. HIPAA compliance is a journey all organizations must take, regardless of size, and we guide them all! Come trek with us!